Formal Presentation Tactics Essay Example for Free

white-tie Presentation Tactics experimentPresentations, unlike reports, carry the personality of a speaker, simultaneously in allowing for interaction between all participants involved. A considerably founding is hinged on precise, easily researched genial strength as considerably as a clear well laid out structure. Simply put, content relates to information use of goods and servicesful to the people. It differs significantly from presentations to reports. The latter ar study at the readers pace except the former must account for the amount of information that can be assimilated in a single sitting.The structure followed must be logical, sequenced as well as appropriately paced so that the audience can in effect(p)ly follow the proceedings. Other salient aspects are packaging and the military personnel element. Presentations must be well prepared for the audience is literally at the presenters mercifulness they do not gestate the option of rereading certain port ions or skipping others altogether. The human element, when used effectively, contributes greatly to the victory of any presentation (Clark, 2007). The importance of preparation cannot be overstated. It may be a threadbare cliche, but failure to prepare really is preparation to fail.Research is vital both in term of content and the audience. The material presented must be accurate, supported with credible illustrations. Simple concise statements of intent usually promote in defining the scope of a presentation. Presenters must also establish the nature of the audience it foothold of level of education, employment cadre and familiarity with the language. The findings serve as an indicator of the jargon the presenter may use as well as the vocabulary used. This aspect also defines the audiences aims and objectives as for attend the presentation (Blair, n.d. ). If this is not effectively done, there will be little communication, rendering the entire presentation an exercise in futi lity. The introduction of any presentation is vital. Based on this aspect alone, it is possible to correspond success. It is not enough to attract the attention of the audience presenters must sustain it. One of the most effective ways of doing this is to establish a theme that the presentation will revolve around. This works well with a quick breakdown of the presentations guiding structure and an establishment of a rapport with the audience. unconnected from maintaining the audiences attention, it allows both parties to feel comfortable and significantly reduces the presenters level of foreboding. A good beginning deserves an equally good ending. Some experts dispense with the idea of starting the conclusion by stating that it is a recapitulation of the presentation as people may switch off. They favor either a sudden end marked with a phrase that will linger in the memories of the audience, or with a flourish, pace as well as voice carrying listener done a powerful increase ( Blair, n. d. ).Preparing the body of the presentation does not translate to writing down the speech word for word. Having the main points on cards provides an outline as well as an effective memory jogger. Important questions to keep in mind, as stated in the research phase are the purpose, the nature of people attending, their familiarity on the slip and audiences attitude towards the speaker. Other options to explore in terms of the structure of the body are timeline, problem/solution, classification, climax and complex to simple (or vice versa) layout (Clark, 2007).In contemporary group communication, visual aid are vital as they reinforce the delivery of the communicative message. Technology has lent it ego to this respect, allowing for larger audiences to participate. behavioural studies suggest that novelty and creativity in the application of visual help is a major endorser to the success of a presentation. An example is displaying four different styles of hats when desc ribing four major functions of project managers. With traditional aids, the obtain of thumb is to employ different slides for distinct purposes they should not be there at all if they have no purpose.Slides should not be cluttered as it has the counteractive effect of confusing the audience, rather than elucidating verbal message. Presenters must speak to their audience, as opposed to the visual aids. Therefore they must be thoroughly familiar(predicate) with every slide to avoid presenting their backs to the audience as they struggle to explain what is going on. Legibility, color, contrast and coat are factors to consider in the design of each slide. Everyone in the room should easily follow the aids without movement or strain. Delivery is another pillar of presentations.Presenters on one hand have the ability to enhance a presentation manifold and on the other, butcher it. The discussions of this aspect start with focus on the essences. The fact that they are usually described as windows to the soul indicates that they are the first, most effective instruments in convincing people of speakers openness, honesty and their confidence in the material they are presenting. Herein lies the importance of maintaining eye contact. Doing so with all sections of the audience, accompanied by the hint of a smile convinces an audience that the presenter acknowledges and set their presence.Voice is the next aspect to assess, particularly variation and projection. However, projection does not mean shouting. Carefully observation the audience is the best indicator of the level of audibility. Voice variation is so powerful that it can trifle a well prepared presentation appear dull or make transform a boring topic into an exciting one. This aspect rules out monotonic speeches and their soporific effect. Changes in tone and well timed poses emphasize delineation and express certain feelings, moods and emotions.Rhetorical questions have proved useful in this respect as the y inherently have tone variations at the end (Blair, n. d. ). Body language, expressed through appearance and stance are other important elements under the topic of formal presentation tactics. intensity as well as body orientation communicate a multitude of messages. By stand erect while leaning forward, speakers express approachability, receptiveness and friendliness. Gestures also play their role by make the content of the presentation more interesting in addition to facilitating understanding (Clark, 2007).The topic of speaker anxiety has been tackled from a number of angles. Some people insist on the impact of a simple mixed bag in attitude (Sathoff, 2008) while others encourage speakers to embrace nerves. The thinking behind the proposal is premised on the public life or fight condition occasioned by the release of adrenaline. Welcoming and recognizing nerves allows speakers to gain the edge by taking the fight option. They tackle the challenge of the presentation better, achieving better results than they envisaged.Attitude change encompasses positive thinking, mental visualizations of the task at hand and the belief that mistakes are part and parcel of the learning process. In all cases, deep breaths and short water breaks are of great help. Alcohol is not an option, as misinformed parties claim (Clark, 2007). Formal presentations are powerful avenues for self expression. Practice really does make perfect. Listening and watching self recordings allows for self discovery. Presenters can assess their performance and improvement against a checklist.Watching seasoned presenters in their element provides tested and tested success tricks. It is quite heartening to learn that oral presentation skills can easily be learned. Works Cited Blair, G. M. , Presentation Skills for Emergent Managers, n. d. Retrieved on twenty-fifth March, 2009, from http//www. see. ed. ac. uk/gerard/Management/art1. html Clark, D. R. , Presentation Skills, 2007. Retrieved on 25th March, 2009, from http//www. nwlink. com/donclark/leader/leadpres. html Sathoff, R. , Speaker Tips, 2008. Retrieved on 25th March, 2009, from http//www. ed-u. com/publicspeaking. htm